All services Workflow Automation

Workflow Automation Services for SMEs

You're paying skilled people to copy, paste, and chase. Automate it.

We connect your existing tools and build the automations that handle all of it. Your people stop doing busywork and start doing the work that actually generates revenue.

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Currently automating
Email Classification - Durham Lifting
Invoice Sync - Field Services Client
Approval Workflow - Professional Services
CRM Integration - Regional Construction
yourcompany.seahorseapp.co.uk/workflows
New Email Outlook trigger
Classify & Route AI classification
Alert Telegram
Update CRM Supabase
Draft Reply Outlook drafts
Job Complete Webhook trigger
Generate Invoice Xero API
Email Client Auto-send
Run History
Email classify 2 min ago
Invoice sync 14 min ago
CRM update 28 min ago
Slack notify 1 hr ago
Draft reply 1 hr ago
Job complete 2 hrs ago
What it looks like

Your Monday morning. Before and after.

Without automation
8:30 AM - Your team starts work
Check inbox for new enquiries 15 min
Copy lead details into CRM 20 min
Send follow-up emails to 6 clients 30 min
Update job status in spreadsheet 10 min
Create invoice for completed job 15 min
Send invoice to Xero manually 10 min
Chase overdue payments 20 min
Schedule engineer for Thursday 10 min
Update project tracker 10 min
Send weekly report to director 15 min
Total admin time 2 hrs 35 min
With Seahorse automation
8:30 AM - Already done while you slept
Enquiries classified & prioritised Automated at 6:12 AM
New leads added to CRM Automated at 6:12 AM
Follow-up emails drafted & queued Automated at 6:15 AM
Job statuses synced across systems Automated at 6:18 AM
Invoice created & sent to Xero Automated at 6:20 AM
Payment reminders sent Automated at 7:00 AM
Engineer scheduled & notified Automated at 7:05 AM
Project tracker updated Automated at 7:10 AM
Needs a human
Review & approve 3 draft replies 5 min
Call back priority client 10 min
Total admin time 15 min

Same tasks. Same team. 2 hours back every morning. That is what automation actually looks like.

What we build

Four problems. Four solutions.

Connect

System Integration

Connect your CRM, job management, accounting, email, and industry-specific tools into one seamless flow. No more duplicate data entry. No more information falling through the cracks between systems.

Automate

Automated Workflows

Quotes triggered on job completion. Invoices raised without anyone touching them. Alerts fired when something needs attention. We build the logic so nothing relies on someone remembering to do it.

Report

Real-Time Visibility

Dashboards and reports that update themselves. Know what's happening across your business without chasing your team for updates or manually pulling data from three different places.

Protect

Fewer Mistakes. No Chasing.

When data moves itself, nothing gets typed wrong, missed, or entered twice. One source of truth. Your team stops fixing problems and starts preventing them.

Who it's for

Automation works best when the processes are already there.

If your staff are spending hours each week on tasks that feel like they should just happen, that's exactly where we come in.

We work with businesses that already have systems in place but can feel the friction between them. CRM talks to nothing. Invoicing is a separate step. Job completions don't trigger anything. Your team is the glue holding it together, and it's costing you.

Field Service Construction Professional Services Trade Businesses Logistics Engineering Property Management Recruitment Healthcare Admin Finance
The Process

How we work

01

Map

We spend time understanding how your business actually operates, not how it's supposed to on paper. We find every manual handoff, every repeated task, every gap between systems.

02

Build

We design and build your automations using tools that fit your existing stack. No ripping out what works. We build around it. Most automations are live within two to four weeks.

03

Hand Over

Every automation documented, tested, and handed over properly. Your team knows how it works. And if anything needs adjusting after you go-live, we're a message away.

Real results

Curious what this looks like in practice?

See the businesses we have built for and the results they are getting.

See What's Possible
10+ hrs
Saved per team member, per week
2 Weeks
Typical time to first live automation
£0 Licensing
No per-seat fees, you own it outright

Your systems already have the data. Let them do the work.

Tell us what is slowing your team down. We will show you exactly what can be automated and what it would take to build.

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